Presidents Council Meeting - 11/17/00
- Opening Remarks -
Chairman Earl Weeks opened the meeting at 8:30 AM.
The April 14, 2000 minutes were approved.
- Secretary/Treasurer's Report -
In Chuck Woolard's absence, Gordon Cook acted as secretary for this
meeting. Gordon reported that the villages not represented were
Bay Head, Bridgegate, Harbour and Port Dickinson.
There is now over $3,000 in our account. We collected $100 from
each village last year. Such funding is only required every 2 or 3
years so we should have no financial concerns this year.
The list of village presidents
will continue to be available at gcook.com. The minutes
of past PC meetings are posted there. We hope to post future
Because our minutes are essentially a newsletter, we like to distribute
them quickly. Chuck will be working to speed up the process. For each
village that desires it, a copy of the minutes will
go straight from Chuck to the village's management company.
- JLGC Activities -
Paul Moore reported that the kitchen project was originally scheduled for
completion by Thanksgiving, but was delayed by the lengthy permitting
process. The club is now working valiantly for an end of year
completion. New kitchen / dining staff will be trained in time for
The club is taking over maintenance of the golf courses from DMI.
The maintenance employees are transitioning from DMI to
JL. For each employee, this involves an application, interview,
and hiring for a 90 day trial period. Their DMI seniority will be carried
over. The reaction has been very positive.
The overall transition to JLGC management is going well. The savings
should be significant and we expect better quality and control of the
- JLPOA Activities -
Bill Howe reported JL will be getting two new flagpoles in '01. One at
the North gate and one at the South Gate.
Plantings along the south rim ditch will continue as we try to do a
better job of hiding Admiral's Cove from view. The next project is across
from the 7th green.
Our lakes contain lots of bass. Those caught tend to be smaller than
a few years ago. One thought is that the large ones have been caught
and released enough times that they're now too smart to get caught.
Additional bass will be added in the spring.
The requirement to remove all exotic plants will not go into effect
in '06 as originally scheduled.
All presidents are asked to have their landscaping contractors cut
the grass so that the
clippings do not go into the lakes. A lot of effort has to go into
removing those clippings.
The POA is working toward a change in their bylaws to permit the
spouses of owners (and other indirect owners) to serve on the POA
board. The POA expects to schedule a Jan. 10 meeting to vote on this change.
The traffic light at the north gate stops all eastbound traffic when
the bridge goes up. Cars wanting to turn into JL are frequently blocked
for many minutes by a few cars ahead of them. The POA will request that
the traffic signal be reprogrammed to let those cars proceed toward the
- Angel Tree - JL Cares is having the Angel
Tree program again this year. The Presidents Council is a co-sponsor.
A motion was passed to contribute $100 from the Presidents Council.
- DCB Activities -
Glenn Fetter handed out one copy of the new "JLPOA Design and Development
Guidelines, Revised July 2000" to each village president. The previous
version had been developed by Alcoa.
Glenn emphasized the legal requirement that village boards "give
notice" to their
residents for all board meetings. Any meeting of a quorum of the board
at which votes are taken can only occur if proper notice was given.
"Workshops" do not require notice. A workshop is a discussion meeting
where no votes are taken. The notice requirement can
be satisfied several
ways, including by posting
the information at a community pool or on a sign at the entrance to the
village at least 48 hours before the meeting.
Carmine Muratore described the DCB's responsibilities. Glenn's
November 17, 2000 "Dear Community Boards of Directors" letter which
covers that was distributed. A copy is included with the
written version of these minutes and is recommended reading for all
One question which came up is house painting.
If a homeowner wants to repaint and EXACTLY
match the existing color, the village board must review the request
and can approve it without forwarding it to the DCB.
Any change, including merely a different shade of the existing
color, requires DCB approval.
- New Owner Orientation Booklet -
The POA has taken over the project to produce a new version. It should
be finished early next year. The copies will be delivered to Bob Shea.
He will give one to each new owner. Others will be able to purchase
- Village Bylaws -
The bylaws of most of our villages prevent the spouse of an owner from
serving as a director of their association. Likewise if the house is
in trust, it may not be possible for either of the "owners" to serve
as a director. Some villages have changed their bylaws to correct
this situation and the remainder are urged to do so.
- Propane -
Earl Weeks has determined that it may be possible to get at least a
10% drop in the price of propane by having the villages combine their
purchasing power. Earl will investigate further.
- POA Nominating Committee -
Arthur O'Day asked the Presidents to give him recommendations for
choosing the POA nominating committee by the end of the year.
- Next Meeting -
Our next meeting will be Friday, Dec. 8, 2000 at 8:00 AM in the
Nickaleer Lounge of the Golf Club.
- Respectfully submitted - Gordon Cook
Minutes of Presidents Council meetings, a list of village
presidents, their e-mail addresses, etc. can be found by going to
then following the links to Jonathan's Landing and the